Often, managers are reluctant to develop quality information management for companies, and small businesses seem to be making the most of it. Consulting companies such as Business infopoint have repeatedly stressed the need to ensure that digital documentation is properly handled, transmitted and stored, because here, as in any field, the one who owns the information has the world. We’ve collected the 3 most common small business mistakes that compromise its existence on the market, and how virtual data room services can help you avoid them.
Mistake # 1: Failure to Backup
External storage, file sharing, cloud storage solutions are plentiful, but polls show that companies are choosing only one location to store their digital data. As a consequence, they risk losing this data without being able to recover it. As a consequence, it compromises both legal certainty and financial stability.
Solution: Choose a secure repository
The best thing an information security company can do is to decide on a few secure file storage locations. Virtual Data Rooms (VDRs) are one of the leaders of information repositories that are widely used in the business and are considered the most reliable of existing options. In addition, data room developers have worked to ensure that users do not choose between security and mobility, because secure access does not require office presence.
Mistake # 2: Trusting Doubtful Providers
Even if you choose an online storage room, but the origin of its software is not tested by third-party agencies or the VRD developer cannot provide security certificates, it does not mean that your information is protected against viruses, hacking and storming. How to choose a safe virtual room?
Solution: Read reviews and check information
Choosing the best virtual room should be a must-have for the design and business plan process. This will help real-time user feedback on data e-mail rooms, communication with providers and validation of security certificates.
Mistake # 3: Lack of change tracking
Often valuable documents need editing, but not all file sharing can track the changes made (who and when changed the document). This can be a good opportunity to create an unpleasant situation for those who see it as personal or financial gain, which in turn is a risk factor for the existence of the company.
Solution: An electronic data room with change tracking
Document change or file transfer – With secure VDR you are up to date with everything that is stored and have access to an archive of changes and corrections made. Almost like Bruce Almighty, but in the realm of digital.
If you are aware of one of these situations, do not delay making decisions that will have positive results in the long run.